>>Privacy Policy

Last Update: 20 October 2025

The website www.visiblemachines.gr (hereinafter the “Website”) is owned and managed by the Non-Profit Civil Company under the name VISIBLE MACHINES – AI RESEARCH & SOCIAL AWARENESS CENTER A.M.K.E. and the distinctive title VISIBLE MACHINES, registered under G.E.MI. number 186025801000, with its registered office at 28 Karaiskaki Street, Athens, P.C. 10554, and email address info@visiblemachines.gr (hereinafter “Visible Machines”). Throughout this document, the terms “we” and “us” refer to Visible Machines.

We take the protection of your privacy and personal data very seriously. As the data controller, Visible Machines collects, stores, and processes personal data that you provide voluntarily or mandatorily when visiting or using the services of our Website, always in compliance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR) and applicable Greek legislation.

We have implemented all necessary technical and organizational measures to ensure the confidentiality, integrity, and security of your personal data and online communications.

Access to and use of this Website are subject to the following terms. Please read this Privacy and Data Protection Policy carefully to be informed about the information we collect, how we use it, and your rights as a data subject.

This Policy serves as an information notice in accordance with Article 13 of the GDPR.
If you have any questions regarding this Policy or how we process your personal data, please contact us at info@visiblemachines.gr.

Information Collected by the Website

When you visit or use the Website and its applications, Visible Machines may collect certain data concerning you. Some of this data is necessary to enable access and functionality (Article 6(1)(f) GDPR). Specifically, through mere browsing, the following information may be automatically collected:

  • Your computer’s Internet Protocol (IP) address
  • Browser type and operating system
  • Connection speed and details about installed software
  • Basic server connection information
  • Data collected through cookies or similar technologies

The sole recipient of this information is Visible Machines, which uses it exclusively for the purpose of ensuring smooth Website operation and navigation. Your data will not be shared with third parties or used for other purposes without your explicit consent, except where disclosure is required by law or necessary to protect our legitimate interests, in which case you will be duly informed.

Visible Machines applies all required security and data protection measures as defined by GDPR and Greek law. However, due to the inherent nature of the Internet, absolute protection cannot be guaranteed. Please note that emails sent to Visible Machines may not always be secure, and you are advised not to send confidential information via email. If you choose to do so, you accept the related security risks.

Minors

Visible Machines does not knowingly collect personal data from children under the age of 15. Should we become aware that we have inadvertently collected such data without verifiable parental consent (as per Article 21 of Law 4624/2019), we will delete it immediately and inform the parent or guardian. If you believe that a minor’s data may have been collected, please contact us without delay.

Data You Provide Directly

1. Contact Form

You may contact us through the contact form available on the Website. By completing the form, you provide information such as your name, surname, telephone number, email address, subject, and message content. These details are handled solely by authorized staff or the partners of Visible Machines and are used exclusively for communication and the handling of your request, based on your explicit consent (Articles 6(1)(a) and 7 GDPR).
You may request deletion of your data at any time, understanding that this may prevent further communication.

2. Friends/Supporters Form

If you wish to participate voluntarily in the activities of Visible Machines as a friend/supporter, you may complete the friend/supporter registration form. You will be asked to provide your full name, telephone number, email, home address (street, number, city, postal code, region), and occupation. Submission of this data is your sole responsibility and constitutes your explicit consent under Articles 6(1)(a) and 7 GDPR.

3. Newsletter Subscription

You may subscribe to the Visible Machines newsletter by providing your email address. These data are stored electronically and used solely for the purpose of sending informational updates about our activities. You may unsubscribe at any time through the corresponding option provided in each email.

Data Recipients

The recipients of your personal data are exclusively Visible Machines, the Website administrator, and the communications and public relations coordinator. All personnel involved are bound by confidentiality obligations and act in compliance with the GDPR and Greek Law 4624/2019. Visible Machines will not disclose, transfer, or share your data with any third parties.

Data Security

Visible Machines ensures that all processing of personal data is carried out in accordance with applicable Greek and European data protection legislation. Appropriate organizational and technical measures have been implemented to prevent accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access (such as unique user credentials and digital log records for any modification, access, or download).

Data Retention

All personal data are stored exclusively in electronic form, in secure systems accessible only to authorized personnel. The retention period is five (5) years, in full compliance with security and confidentiality standards..

Data Subject Rights

Under Regulation (EU) 2016/679, you have the following rights:

  • Right to information – to know if and how your data are processed
  • Right of access – to obtain copies or confirmation of your personal data
  • Right to rectification – to request correction of inaccurate or incomplete data
  • Right to erasure (“right to be forgotten”), subject to legal obligations
  • Right to restriction of processing, under certain conditions
  • Right to data portability – to request the transfer of your data to a third party
  • Right to withdraw consent, where processing is based on consent
  • Right to lodge a complaint with the Hellenic Data Protection Authority (www.dpa.gr)

Policy Modifications

Visible Machines reserves the right to amend or update this Policy at any time, in accordance with applicable data protection laws. Visitors are encouraged to review this Policy periodically to stay informed of any changes. In the event of significant modifications, Visible Machines will inform users by appropriate means.